how do we buy goods, works and services
We actively consider how we can take advantage of any savings that can be made through efficient procurement practices. That includes participation in national frameworks and collaborative contracts, locally and regionally, whilst at the same time being mindful of the need for a healthy local economy in Shetland.
There are a number of bodies we work with to get best value from the collaborative and national contracts:
- Procurement Scotland - launched in March 2008 and resides within the Scottish Procurement Directorate of the Scottish Government. It generally deals with products and services that all public bodies require.
- Scotland Excel all 32 Scottish local authorities are members. Their remit is to work collaboratively with members and suppliers alike in order to raise procurement standards and to improve the efficiency and effectiveness of public sector procurement in Scotland. It has a range of framework contracts available where the products and services are generally required by local Councils.
Contracts not sourced via these other bodies and estimated at £50,000 or more are generally advertised locally. Where the estimated cost of a contract is equal to or greater than the relevant EU Thresholds it will usually require to be advertised in the Official Journal of the European Union (OJEU) as well.
Increasingly, Scottish local authorities are moving towards advertising most contracts on Public Contract Scotland (PCS). All national framework opportunities are advertised here as well as in OJEU. We use this portal for more specialist contracts and where it is understood that wider advertising would be of benefit. Extended use of the portal is under consideration.
As a supplier, we would encourage you to register on PCS. This applies to all suppliers. Registering on PCS means that you will be available through PCS’ “Quick Quote”, a facility where local authorities can select suppliers to receive quotes for small jobs as well as being notified of other procurement opportunities for the product or service that you register as wishing to be considered for.
For general enquiries please email firstname.lastname@example.org
We are committed to ensuring we procure all works, services and supplies professionally, timely and efficiently.
Good practice means we can be confident of providing customer-focused services as efficiently and effectively as possible.
Council policies reflect our obligations under EU/UK law, including Best Value, to support the local economy and encourage our services to work closely together and with other public and private sector organisations.
Our Procurement Strategy gives us a framework to monitor all our policies, procedures and practices.
- Procurement Strategy 2017-2020 (532Kb)
It also recognises our objectives in the context of the Scottish Government agenda on Efficient Government, and the McClelland report on Public Procurement. (Published March 2006)
All public procurement within the United Kingdom is governed by the Treaties of the European Union and European Union Procurement Directives. Implementation of the Directives in Scotland is achieved through the Public Contracts (Scotland) Regulations 2012 and the Utilities Contracts (Scotland) Regulations 2012.
As a Scottish local authority, we are bound by the EU law along with Scottish domestic law, including the Local Government (Scotland) Act 1973, which places a duty on local authorities to make orders regulating contracts for goods, works and services.
Anyone interested in providing goods, works or services to or on behalf of the Council will be treated in accordance with the EU principles of equal treatment, non-discrimination, mutual recognition, proportionality and transparency at all levels of expenditure.
These Contract Standing Orders are necessary to comply with the law.
They also aim to achieve best value for us by establishing common compliance and application of standards throughout our operations, so that our reputation as a responsible, competent, and fair contracting authority is upheld and enhanced.
- Contract Standing Orders (483Kb)
The Accounts Commission has a statutory power to define the performance information that local authorities must publish locally. Each December, the Commission considers the performance information that it will direct authorities to report on in the following financial year.
It is more important than ever, in the economic challenges we face, that public procurement is conducted as effectively as possible.
The Procurement Capability Assessment (PCA) helps organisations to improve their structure, capability, processes and ultimately performance, by attaining the best standards that are appropriate to the scale and complexity of their business.
The PCA assesses capability in key areas against common criteria and standards which will allow public bodies, locally, at sector level and nationally, to identify where best practice already exists, where there are gaps and where continuous improvements and efficiencies can be implemented.
Below we show the PCA scores for Local Authorities in Scotland in 2013 and 2014.
- Procurement Capability Assessment Scores for Scotland 2013 (306Kb)
- Procurement Capability Assessment Scores for Scotland 2014 (305Kb)
Colin Black (Procurement Manager): Tel: 01595 744 595 or email: email@example.com